Transcript
Definition
A text document containing the complete spoken content from audio or video, enabling access for deaf users and search indexing.
What is a Transcript?
A transcript is a text document containing the complete spoken content from audio or video. Unlike captions that sync with media, transcripts are standalone documents users can read at their own pace.
Full transcripts include not just dialogue but descriptions of relevant sounds, actions, and visual information.
Why Transcripts Matter
Accessibility for Deaf Users
Transcripts provide an alternative way to access audio and video content. Some users prefer reading to watching captions.
Deaf-Blind Accessibility
Users who are both deaf and blind can access transcripts through refreshable braille displays.
Search and Discovery
Transcripts are indexable by search engines. Audio and video content becomes discoverable.
User Preference
Many people prefer reading to watching – it's faster and easier to skim for relevant information.
WCAG Requirements
Audio Content
All pre-recorded audio needs a transcript (Level A requirement).
Video Content
Video needs either captions or a transcript. For full Level A compliance, captions are required. Transcripts are additionally helpful.
Audio Description Alternative
For video with important visual content, a full transcript describing visual elements can serve as an alternative to audio description.
What to Include
Dialogue
All spoken words, verbatim. Include speaker identification when multiple people talk.
Non-Speech Audio
Relevant sounds: [applause], [phone rings], [music: upbeat pop song].
Visual Information (Video)
Describe on-screen text, relevant actions, and visual context: [Presenter shows chart comparing Q1 and Q2 sales].
Timestamps (Optional)
Help users locate specific moments in the recording.
Creating Transcripts
From Captions
If you have caption files, converting to transcript format is straightforward – remove timing codes and format as readable text.
Manual Transcription
Listen and type. Most accurate but time-consuming.
Automated + Editing
Use speech-to-text services as a starting point. Always edit for accuracy.
Professional Services
Services like Rev, Otter.ai, or Trint offer transcription at various price points.
Transcript Placement
On-Page
Include the full transcript on the same page as the media. Best for SEO and accessibility.
Linked Document
Link to a separate transcript page or downloadable document.
Expandable Section
Collapsed by default to save space, expandable for those who want it.
Format and Structure
Readable Layout
Break into paragraphs. Use speaker labels. Consider headings for long transcripts.
Accurate Punctuation
Proper punctuation aids comprehension. Don't just transcribe as a stream of words.
Timestamps for Long Content
For lengthy content, include timestamps every few minutes to help users navigate.